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How Does SharePoint Works – The Ultimate Beginner’s Guide

Released in 2001, SharePoint is a robust collaboration platform by Microsoft that integrates with Microsoft Office. SharePoint has become a requisite platform for businesses to succeed in today’s highly competitive market. From Fortune 500 companies to more than 250,000 organizations employ SharePoint to operate and achieve the highest productivity. The tool enables users to share, edit, and store documents in a shared location simultaneously.

SharePoint facilitates a connected workplace where users can quickly and securely share information. If you are also looking forward to SharePoint installation or curious how SharePoint works, you’ve come to the right place. This blog post answers all such questions and explains how SharePoint can be a good fit for your business. Let’s dive in!

What is SharePoint?

Microsoft SharePoint is a web-based system that combines workflow applications, security features, and “list” databases. It gives businesses the control to manage information access and streamline processes across all business units.

Now let’s understand how SharePoint online works?

SharePoint Online isn’t a separate application but a cloud version of SharePoint. Likewise SharePoint On-Premises, SharePoint Online enables users to store, share, and manage data without interruption. SharePoint Online is available as Software-as-a-Service (SaaS) on Office 365 and also available as a standalone product. It can be configured as per your organization’s usage. SharePoint Online is also referred to as Microsoft 365 SharePoint, Office SharePoint, SharePoint 365, etc. It is similar to other Microsoft cloud services, like Teams or Exchange Online and can be used through a valid Office 365 licensing.

How Sharepoint Online Works?

Microsoft SharePoint users can manage this application through a web interface as well as command line interface using PowerShell cmdlets. SharePoint Online supports different document formats, including Word, PowerPoint, and Excel.

SharePoint Online runs in Microsoft data centers, so maintenance and updates are timely executed by Microsoft automatically. SharePoint users can upload documents to let other users access it quickly and also on OneDrive with restricted access. SharePoint provides features to add metadata to files to simplify sorting, organizing, and managing business owned content efficiently.

Once content is stored in the SharePoint with metadata, users can automate processes, enable records disposition using content life cycle tool, and information disposal.

Each organization has unique requirements and goals. You might wonder why SharePoint is good or what makes SharePoint a good fit for your business. Let’s talk about some of its notable features!

Why is SharePoint Good for Your business?

SharePoint Online is a collaborative platform and easy to configure according to a business’s unique needs. Enterprises can store, manage, retrieve, find, archive, track, and report

documents. Any organization seeking enhanced collaboration, better security, and requiring timely maintenance can leverage SharePoint Online. This platform facilitates better collaboration, allows users to add and utilize metadata, and custom workflows for efficient content management. Besides that, companies can secure certain types of content through SharePoint security features.

The platform brings advanced controls and flexibility to fully-customize every element. Sharing data and tracking information has never been easier like it is with SharePoint Online.

One of the most asked questions SharePoint users and companies are seeking is how SharePoint search works. It is done in a few simple steps that saves time and accelerates operations.

In a nutshell, SharePoint allows organizations to develop a highly-centralized system for extremely secure and easy document management.

If you’ve made it this far, we assume you’ve found answers for your queries. If you’re interested in learning more about SharePoint or need help from a professional to implement SharePoint, reach out to us today to schedule a free demo.

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